Assistant HR and Admin(Lahore)

Primary purpose of the job :

Human Resources (HR) Administrative Assistants support management-level staff and perform a variety of tasks. The primary duty of an HR Administrative Assistant is to collect and manage all data pertaining to a business’ employees, but they are also involved in the recruiting, hiring, and training of new employees.

Duties and Responsibilities :

Maintaining employee records (soft and hard copies)

• Updating HR databases (e.g. new hires, separations, vacation and sick leaves)
• Assisting in payroll preparation by providing relevant data, like absences, bonus and leaves
• Prepare paperwork for HR policies and procedures
• Process employees’ requests and provide relevant information
• Coordinate HR projects, meetings and training seminars
• Collaborate with the Recruiter to post job ads on careers pages and process incoming resumes
• Manage the department’s telephone center and address queries accordingly
• Prepare reports/notice for internal communications
• Provide orientations for new employees by sharing onboarding packages and explaining company policies.
• Provide neat & clean work environment to all staff & ensure that all janitorial activities are carried out under his direct supervision
• Provide all logistics support to the staff as & when required within the framework of company policies in practice. This includes providing of working desk, office stationary & other tools & equipment.
• Arrange travelling & boarding of senior staff, management and company guests etc. This includes booking of cab, air ticket, hotel etc.
• Arrangement refreshment & lunch for the staff as per company policy & practice and closely monitor & inspire office boy to be a supportive hand. This includes establishing liaison with related vendors.
• Ensure uninterrupted availability of all necessary utilities like electricity, water, telephone & internet services etc. by timely payment of bills & necessary follow up as & when required.
• Manage & administrate any event to be celebrated by the company including recreation trips for the staff if any, monthly/annual dinner & birthday celebrations etc.
• Vendor management that includes searching of new vendors. Their evaluation, all sorts approval forms/receipts etc., is done well in time keeping in view the quality & competitive price.
• Assist & support Manager HR & Admin in the file work, data entry etc.
• Visit of offices locations of Lahore
• Any other task Assigned.

Experience, Knowledge and skills :

Educational Qualifications:  Business Graduate or equivalent

Relevant Work Experience:  1-2 year  working experience in the relative field

English Language Skills:  Good written and oral communication skills in English.